Request for Proposal (RFP) Restaurant Operator – Parys Golf and Country Estate

1. Introduction

Parys Golf and Country Estate invites proposals from qualified and experienced restaurant operators to manage and operate a full-service restaurant located within the estate. The venue will serve estate residents, visiting golfers, and the broader public from surrounding communities.

2. Project Overview

The selected operator will be responsible for:

• Daily operation of the restaurant and bar
• Catering for estate events, golf tournaments, and private functions
• Providing high-quality service to both estate homeowners and external guests
• Collaborating with estate management to align with community standards and expectations

3. Scope of Services

Operators are expected to:

• Offer a high-quality menu and service
• Maintain consistent operating hours, including weekends and public holidays and be flexible for our golf specific events
• Provide catering services for estate-hosted events and meetings
• Ensure compliance with health, safety, and liquor licensing regulations
• Employ and manage qualified staff
• Maintain the premises in excellent condition

4. Proposal Requirements

Interested parties should submit:

• Company/Individual profile and relevant experience
• Sample menu and pricing strategy
• Staffing plan and operational structure
• Marketing and community engagement strategy
• Financial proposal including rental terms, revenue share, or other partnership models

Financial Models to Consider:

1. Fixed Rental Model

Structure: Operator pays a predetermined monthly rental fee to the estate.

2. Revenue Share Model

Structure: Estate receives a percentage of revenue.

3. Hybrid Model (Base Rent + Revenue Share)

Structure: Operator pays a lower fixed rent plus a percentage of revenue.

4. Management Contract

Structure: The HOA will retain ownership of the restaurant and engage a third-party operator to manage it for a fee, under a performance-based agreement tied to defined KPIs and contractual clauses with financial implications.

• All proposals must include a transition timeline outlining the estimated duration and key milestones required to assume full operational responsibility / proposed soft launch or opening date. The timeline should reflect realistic lead times and demonstrate the applicant’s readiness to ensure minimal disruption to estate services.
• References from previous or current operations should be included

5. Evaluation Criteria

Proposals will be evaluated based on:

• Experience and track record
• Offerings and Enhancements
• Alignment with estate values and resident expectations
• Financial viability and sustainability. (Include Financial model for consideration)
• Community engagement and added value

6. Site Visit & Questions

• A site visit can be arranged upon request. Questions regarding this RFP may be directed to Luvonne Wilken at manager@parysestate.co.za

7. Submission Deadline & Contact Information

All proposals must be submitted by 17 October 2025 to:
manager@parysestate.co.za